DOCUMENT 00021– NOTICE TO BIDDERS RFQ for Grover Hill Lions Club Bldg - June 4th Deadline

May 17, 2021
The Board of Paulding County Commissioners (the “Board”) on behalf of the Grover Hill Lions Club (the “Owner”), is soliciting Statements of Qualifications (“SOQs”) from qualified individuals or firms to provide Design Professional Services for the Owner’s Community Center Project (the “Project”). Services are anticipated to include preparation of schematic design, design development documents and construction documents, as well as construction administration.
The Board anticipates that it will use a competitive proposal delivery model for the construction of the Project.
Project Description:
This Project is anticipated to include: Rehabilitation of a 2604 sq. ft. empty building and turning it into a Community Center. The Community Center will serve as a food pantry, tutoring center, and conference center along with accommodating persons with disabilities while also adhering to social distancing guidelines. Physical Address: 103 South Main Street; Grover Hill, OH 45849
This project is expected to be funded by CDBG-CV funding; not to exceed $285,000.
Interested individuals or firms should submit 2 hard copies and 1 electronic PDF on a flash drive, of their SOQs, enclosed in a sealed envelope. The envelope shall be plainly marked on the outside “BOARD OF PAULDING COUNTY COMMISSIONERS — GROVER HILL LIONS CLUB PROJECT DESIGN PROFESSIONAL QUALIFICATIONS.”
SOQs must be delivered to the following address, before the submittal deadline:
Maumee Valley Planning Organization
c/o Christina Deehr
1300 East 2nd Street, Suite 200
Defiance, OH 43512
The Board reserves the right to waive any defect or technicality in any SOQ received or to eliminate any firm that submits an incomplete or inadequate SOQ or that is not responsive to the requirements of this RFQ.
Submittal Deadline:
SOQs will be received until 4:00 PM local time, June 4, 2021.

Questions, Clarifications and Addenda:
All questions concerning this RFQ shall be directed in writing via email to Christina Deehr, at Questions will be reviewed to determine whether any addenda should be issued as a result of any pertinent or substantive inquiries. Addenda will be issued to all firms that have requested the RFQ for the Project. Firms shall not rely on any oral instructions or answers.
Submittals should include the following:
1. Firm’s History and Resources – Information about the firm’s history and the resources available to it for this Project (number of years in business, etc.)
2. Education & Technical Training – Provide the education, technical training, and experience of the principal in charge of the Project and the Project Manager, as well as any other individuals assigned to the Project, and proposed consultants, if any. Provide the education, technical training, and experience of firm owners. Detail how the identified individuals will communicate with the Owner.
3. Firm’s Overall Experience – The firm’s experience in providing substantially similar services in Ohio (i.e., design services for Ohio public projects).
4. Past Performance based on References – Past performance as reflected in evaluations of previous and current clients for which the firm has provided or is providing similar services; please include a list of two (2) relevant projects involving similar services performed by the firm. Include the following information for each project:
a. Project owner, name of project, and location;
b. Brief description of the project, including size of project (e.g., square footage).
c. Year services were completed or anticipated completion date;
d. Construction cost;
e. Other relevant information about the project and the firm’s services; and
f. Reference contact person and phone number.
5. Past Performance with Owner – The firm’s past experience with the Owner, if any.
6. Proximity to the Site – The firm’s location and proximity to the site for purposes of site visits and attending meetings at the District.
7. Proposed Coordination for Design and Work – Describe the steps the firm will take to coordinate design and work on the Project with the Owner and Contractor with respect to scheduling the Project, maintaining the construction schedule, and close-out of each stage of the Project.
8. Project Estimates and Budget – The firm’s procedures for preparing budget estimates, including initial budget development and budget updates with the Owner, performing design reviews, constructability reviews, and value engineering. Provide specific information on:

a. Project budget development, including but not limited to, procedures for initial budget development with the Owner and process for updating the budget in coordination with the Owner at various stages of the design process;
b. The firm’s experience over the past five (5) years with preparing project estimates and construction costs, monitoring project costs, and completing a project within the initial budget.
9. Unique Competence, Qualities, and/or Expertise of the Assigned Team to Perform the Required Services – Unique competence, qualities, and/or expertise that set the assigned team apart from other firms and teams as it relates to the required services for the Project. List a maximum of three (3) specific and unique qualities that set the assigned team apart from others in relation to the District’s Project.
10. Professional Liability Insurance Coverage & Claims History – The firm’s insurance coverage, including errors and omissions. Include:
a. The coverage amounts and types of insurance coverage, particularly the firm’s commercial general liability and professional liability limits;
11. Construction Phase Services – The firm’s practices with respect to site visits and oversight of the Project. What amount of time is spent on average on site during construction? What is the background of the individuals who would be visiting the Project during construction? What documentation of such site visits is prepared and maintained?
Firms submitting statements of qualifications for the available contract will be evaluated and ranked in order of their qualifications, subject to the Board’s absolute right to stop the process and refrain from entering into any contract.
Upon selection of the firm determined to be most qualified to provide the requested services for the Project, the Board reserves the right to negotiate the price for services to be provided, with such firm.
Qualifications received may be retained in the file maintained by the Board for design professional qualifications; each firm is requested to provide annual updates to the qualifications to keep them current.


DOCUMENT 00020 – NOTICE TO BIDDERS & Addendum 1 for Latty Street Project - April 14th Deadline

Click HERE for the Addendum 1 for Latty Street Project


The Paulding County Commissioners, acting for the Village of Latty, will receive sealed bids for the Village of Latty Street Improvements Project.

Bids will be received at the Paulding County Commissioners office located at 115 N. Williams Street B-1 Paulding, Ohio 45879 on April 14, 2021 at which time and place bids will be opened publicly and read aloud.  Bids received after 10:30 a.m. (local time) on April 14, 2021 will be returned unopened.

Bids will be received on a unit price basis as outlined in the bid documents.

The project consists of street improvements in three sections of the Village. Third Street from Lewis Street to Van Wert Street, Third Street from Van Wert Street to Peaslee Street, and Fourth Street from Lewis Street to Van Wert Street. The roadway condition includes rutting, alligator cracking, and areas of pavement failure creating unsafe travel conditions.

Bids must be signed and submitted on the separate bidding forms included in the Bidding Documents, sealed in the provided envelope, and shall be accompanied by either a Bid Guaranty Bond in the amount of 100% of the Bid amount or by a certified check, cashier’s check, or letter of credit on a solvent.  Bid security, furnished in Bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.  The successful Bidder will be required to furnish a satisfactory Performance Bond in the amount of 100% of the Bid.

All contractors and sub-contractors involved with the project will, to the extent practicable, use Ohio products, materials, services, and labor in the implementation of their project.  Additionally, contractor compliance is compulsory under the equal employment opportunity requirements of Ohio Administrative Code Chapter 123, the Governor’s Executive Order of 1972, and Governor’s Executive Order 84-9.

Attention of bidders is called to all of the requirements contained in this bid packet, particularly to the Federal Davis-Bacon prevailing wage rates, encouragement of Disadvantaged Business Enterprises (DBE) utilization, various insurance requirements, and various equal employment opportunity provisions.

The Bidding Documents, which include Drawings, Specifications and blank bid forms, may be examined and obtained at the office of Maumee Valley Planning Organization, 1300 E. Second Street, Suite 200, Defiance, OH 43512.  After posting, Bid Documents can be found on the web at

The Owner reserves the right to reject each and every bid and to waive informalities, irregularities and errors in the bidding to the extent permitted by law.

No bidder may withdraw his bid within 30 days after the actual date of the opening thereof.


Wastewater System Improvements, for the Village of Grover Hill - January 27, 2021 Deadline.


Sealed Bids for Wastewater System Improvements, for the Village of Grover Hill and the Paulding County Commissioners (herein called the “OWNER”) will be received by the Owner at the Paulding County Commissioner’s Office (115 N. Williams St., #B-1, Paulding, OH 45879) until Wednesday January 27th, 2021 at 10:00 AM (local time). Any Bids received later than the above time will be returned unopened. All Bids will be publicly opened and read aloud at that time.

The Base Bid Unit Price Work includes:

Complete removal of 23 septic tanks, complete removal and replacement of 188 septic tanks, and the installation of 4 new septic tanks. The rehabilitation of 4 sanitary sewer manholes with new frames and covers. The rehabilitation of 8 sanitary sewer manholes with new benchwalls and channels and composite manhole lining. Installation of 2 new sanitary sewer manholes. Rehabilitation of the Wayne Street lift station and the cleaning and televising of 4, 6, 8, and 10-inch sewer lines. This portion of the work shall be constructed under a Unit Price Contract.

The Add-Alternate Bid No. 1 (WWTP Improvements) Work Includes:

Cleaning and lining of the septage receiving structure, rehabilitation of the plant drain lift station, cleaning and patching of existing basin liners, modifications of an existing basin to an EQ basin, replacement of failed fine and course bubble diffusers, modifications to the existing flow splitter, removal of the existing sludge dewatering press and other miscellaneous equipment, and the installation of the following: a new Trojan ultraviolet disinfection system, new geotextile dewatering system, new piping and valves, new concrete sidewalk, new generator, new water hydrants, and electrical modifications. This portion of the work shall be constructed under a Lump Sum Contract.

The Owner reserves the right to waive any informalities or minor defects in bids or bidding procedure, or reject any and all bids, or to accept the bid from the lowest most responsible and responsive bidder as exclusively determined by the Owner. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. No Bidder may withdraw a bid within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Owner and the Bidder determined by the Owner to be the lowest most responsible and responsive.

Submission of a signed Bid by the Bidder constitutes acknowledgment of and acceptance of all the documents and terms and conditions of the Contractual-Legal Requirements and Technical

Sections of the specifications in the Project Manual.

The bid security shall be furnished in accordance with Instructions to Bidders.

The Contractor to whom the work is awarded will be required to purchase and maintain insurance coverage as described in the Contract Documents on an “occurrence basis”.

All Contractors and Subcontractors involved with the Project will, to the extent practicable, use Ohio products, materials, services, and labor in the implementation of their Project. Additionally,



WESSLER PROJECT NO. 701218.04.001                                             OH 00210-1


Contractor compliance with the Equal Employment Opportunity requirements of the Ohio Administrative Code Chapter 123, the Governor’s Executive Order of 1972, and Governor’s Executive Order 84-9 shall be required.

Domestic Steel Use requirements as specified in Section 153.011 of the Revised Code apply to this Project. Copies of Section 153.011 of the Revised Code can be obtained from any of the offices of the Department of Administrative Services.

Bidder must comply with the Prevailing Wage Rates on Public Improvements in Paulding County and the Village of Grover Hill, Ohio as determined by the Ohio Bureau of Employment Services, Wages, and Hour Division, (614) 644-2239.

Reference drawings used by the Engineer in preparation of the Contract Documents may be examined online at

Copies of the Drawings and Specifications are distributed to Contractors and other interested parties by Wessler Engineering, Inc. ( for a nonrefundable fee. A complete digital set of bidding documents is available for $150.00. A complete hard copy set of bidding documents can be mailed for $300.00.

Neither the Owner or Engineer will be responsible for full or partial sets of bidding documents, including Addenda if any, obtained from sources other than Engineer.

An up-to-date Plan Holder’s List may be viewed at

A Pre-Bid Conference will be held at 10:00 AM (local time) on January 12th, 2021 at the Grover Hill Veterans of Foreign Wars (VFW) building in Grover Hill, Ohio (107 S. Main St.). Bidders are encouraged to attend the Pre-Bid Conference.

A copy of this Advertisement for Bidder’s will be posted online at the Paulding County Ohio Commissioner’s Office website at

Village of Grover Hill

John Moon, Mayor

Advertise: December 15, 2020 (West Bend News)

Matthew Miller: Village Solicitor

Susan Moon: Village Fiscal Officer



WESSLER PROJECT NO. 701218.04.001                                          OH 00210-2



115 N. Williams St. Room B-1
Paulding, OH 45879
(419) 399-8215 (office number)
(419) 399-8299 (fax)